PRIVACY, POLICY, AND TERMS
Set forth below are the Notice
of Privacy Practices ("NPP") required to be provided to you by ("Hospital")
pursuant to the Privacy Rule of the Health Insurance Portability and
Policy"), and the Terms and Conditions of Use ("Terms and Conditions")
of this web site ("Site"). Please read each statement carefully. You
the Terms/Conditions of Use.
NOTICE OF PRIVACY PRACTICES
You can also read the Hospital’s NPP on this website.
NOTICE OF PRIVACY PRACTICES
Effective Date: April 14, 2003 Revised
Date: January 2009
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION
ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS
INFORMATION. PLEASE REVIEW IT CAREFULLY.
WHO WILL FOLLOW
Aultman provides health care to
our patients in a clinically integrated health care setting. The components of this setting include, but
are not limited to:
Aultman Hospital, Aultman West, Aultman North, Aultman
Carrollton, Aultman Renal Dialysis Center, Aultman Woodlawn, Aultman
Ambulatory Care Clinics, Aultman Cancer Center, Aultman Home Care, Aultman Home
Medical Supply, Aultman Pain Management, Aultman Blood Center, Aultman
Institute, AultWorks, Family Medicine Center of
Minerva, Aultman West OB/GYN and The Aultman Foundation.
Employees, staff, volunteers, students and other hospital
The medical staff and other licensed professionals treating
you at any of our locations.
these entities, persons and locations will follow the terms of this notice. In addition, each may share health
information with the other for treatment, payment or health care operations
purposes as permitted by law.
OUR PLEDGE TO YOU
Maintain the privacy of our patient’s
Provide you with this notice of our
legal duties and privacy practices with respect to your health information.
Follow the terms of the notice that is
currently in effect.
HOW WE MAY USE AND DISCLOSE HEALTH INFORMATION
Authorization: Except as outlined in the following pages,
we will not use or disclose your health information for any reason unless you
have signed a form authorizing us to do so.
You have the right to cancel your authorization in writing unless we
have taken any action in reliance on the authorization.
Disclosures for Treatment: We will use and disclose
your health information as needed for your treatment. For example, doctors and nurses and other
professionals involved in your care will use information in your medical
record, and/or information that you give them, in order to treat you. We may also disclose your health
information to another health care facility or professional outside of Aultman who is or may be providing treatment to you. For instance, if you are going to receive
home care after you leave the hospital, we may release your health information
to that home health care agency so that they can treat you.
Disclosures for Payment: We
will use and disclose your health information for the purpose of allowing us,
as well as other entities, to secure payment for the health care services
provided to you. For example, we may
forward information regarding your medical treatment to your health plan to
arrange payment for the services given to you.
We also may tell your health plan about a treatment you are going to
receive in order to obtain prior approval or to determine whether your plan
will cover the treatment.
and Disclosures for Health Care Operations:
We will use and disclose
your health information as needed, and as permitted by law, in the process of
our daily operations. For example, we
may use and disclose your health information for purposes of improving the
clinical treatment and care of our patients or to determine the needs and
preference of our patients. We may also
disclose your health information to another health care facility, health care
professional or other entity for such things as quality assurance and case
management- but only if they have or had a patient relationship with you.
maintain a patient directory that includes inpatients, Emergency Department
patients and Same-Day Surgery patients. This directory lists your
name, location, general condition and, if you wish, your religious
membership. Unless you choose to be
excluded from this directory, your information, not including religious
membership, will be given to anyone who asks for you by name. This
information, including your religious membership, may also be provided to
members of the clergy. You have the
right during registration to have your information excluded from this
Family and Friends
Involved in Your Care: With your approval, we may
disclose your health information to family, friends and others who are involved
in your care or in payment of your care.
If you are unable to give approval or facing an emergency, we may then
share parts of your health information with them without your approval in order
to treat you. We
may also disclose limited health information to an entity that is authorized to
assist in disaster relief efforts, so your family can be notified of your
condition, status and location.
Associates: Some of our health care operations such as
auditing, accreditation, legal services, etc. may be performed through
contracts with outside persons or organizations. At times, we may need to give some of your
health information to these outside persons or organizations. In all cases, we require these persons or
organizations to protect the privacy of your information.
Services: We may contact you with reminders or test results.
You may request that we provide this information by another means or at another
location. For example, if you do not
want appointment reminders left on voice mail or sent to a certain address, we
will make every effort to accommodate reasonable requests. Please make this request in writing to the
Compliance Office listed at the end of this notice.
Products and Services:
We may, from time to time, use your health
information to communicate with you about health products and services
necessary for your treatment, to advise you of new products and services we
offer and to provide general health and wellness information.
Research: In limited cases, we may use or disclose
your health information for research.
For example, a research organization may wish to compare all patients
who received a certain drug and will thus need to review medical records. In all cases where your specific
authorization has not been obtained, your privacy will be protected by strict
confidentiality requirements. These
requirements are applied by an Institutional Review Board that oversees the
research or by representations of the researchers who limit their use and
disclosure of patient information.
may use your health information to contact you in an effort to raise money for Aultman and its operations.
We may disclose your health information to a foundation related to Aultman, so that they may contact you. We would only release contact information,
such as your name, address, phone number and dates you received treatment or
services at Aultman.
If you do not want to be contacted, you must notify The Aultman Foundation in writing.
Other Uses or
Disclosures of Information:
We are permitted or required by law to make certain other uses and
disclosures of your health information without your consent or authorization as
For any purpose required by law.
For public health activities, such as required reporting of
disease, injury, birth, death and for public health investigations.
If we suspect child abuse or neglect, or if we think you
are a victim of abuse, neglect or domestic violence.
To the Food and Drug Administration if necessary to report
adverse events or product defects-or to participate in product recalls.
To your employer when we have provided health care to you
at the request of your employer to determine workplace-related illness or
To government agencies conducting audits, investigations or
civil or criminal proceedings.
If required by
subpoena or discovery request; in some cases, you will have notice of such.
To law enforcement officials as required by law or to
report wounds or injuries and crimes.
To coroners and/or funeral directors consistent with the
If necessary to arrange an organ or tissue donation from
you or a transplant for you.
For certain research
purposes when such research is approved by an Institutional Review Board with
established rules to ensure privacy.
In limited instances,
if we suspect a serious threat to health or safety.
If you are a member
of the military, as required by armed forces services; we may also release your
health information, if necessary, for national security or intelligence
To workers’ compensation agencies, if necessary, for your
workers’ compensation benefit determination.
As required by Ohio law. Ohio law requires that we obtain a consent
from you in many instances before disclosing the performance or results of an
HIV test or diagnosis of AIDS or an AIDS-related condition; before disclosing
information about drug or alcohol treatment you have received in a drug or
alcohol treatment program; and before disclosing information about mental
health services you may have received.
YOUR RIGHTS REGARDING HEALTH INFORMATION
Right to Inspect and
Copy: You have the right to request a copy and/or inspect
much of the health information that we keep on your behalf. All requests to inspect or copy
must be made in writing and signed by you or your representative. If you request copies, you will be charged
our regular fees for copying and mailing the requested information. You may obtain an access request form and a
fee schedule from Aultman Hospital Medical Records.
Amend: You have the right to request in writing that the
health information we maintain about you be amended or corrected. We are not required to make all the
changes/corrections you request. However, we will give each request careful
consideration. All requests must be in
writing, be signed by you or your representative and must state the reasons for
the amendment/correction. If
an amendment or correction you request is made by us, we may also notify others
who work with us and have copies of the uncorrected record if we believe that
such notification is necessary. You may obtain an amendment request form from Aultman Hospital Medical Records.
Right to an
Accounting of Disclosures: You have the right to an accounting
of certain disclosures we have made of your health information after April 14,
2003. Requests must be made in writing
and signed by you or your representative.
The first accounting in any 12-month period is free;
you will be charged our regular fees for each subsequent accounting you request
within the same 12-month period. You may obtain an accounting request form and
a fee schedule from Aultman Hospital Medical
Right to Request
have the right to request restrictions on certain uses and disclosures of your
health information for treatment, payment or health care operations. We are not required to agree to your
restriction request but will attempt to accommodate reasonable requests as
appropriate, and we may terminate an agreed-to restriction if we believe such
termination is appropriate. We will
notify you if we terminate a requested restriction. You may also terminate, in writing or orally,
any agreed-to restriction. You may obtain a
restriction request form from Aultman
Hospital Medical Records.
to This Notice: We
reserve the right to change the terms of this Notice of Privacy Practices as
necessary and to make the new notice effective for all health information maintained
by us. You may obtain a copy of the
current notice at the Aultman Hospital Information
Desk, at our Web site, www.aultman.org, or by mailing a request to the
Compliance Office listed at the end of this notice.
Complaints: If you believe your privacy rights have been violated, you
may file a complaint in writing or by phone with: Patient Relations, Aultman Hospital, 2600 Sixth St. S.W., Canton, Ohio 44710,
may also file a complaint with the Secretary of the U.S. Department of Health
and Human Services in Washington, D.C. in writing within 180 days of a
violation of your rights. There will be
no retribution for filing a complaint.
of Receipt of Notice: You
will be asked to sign a form that you received this Notice of Privacy
Further Information About This Notice, Contact:
Compliance Office, Aultman,
2600 Sixth St. S.W., Canton, Ohio 44710, 330-363-3380, firstname.lastname@example.org.
You have the right to
obtain a paper copy of this notice upon request. Paper copies may be obtained from the Aultman Hospital Information Desk or from the Compliance
Office listed above. This notice is also
available on our Web site at www.aultman.org.
The Hospital respects your privacy rights as an online visitor to the Site and
recognizes the importance of protecting any information collected about you.
information provided by you to us on this Site only. Please be aware that other
Hospital web sites or pages that you may access have other online privacy
NPP, the terms set forth in the NPP shall prevail.
What information is collected
The Hospital may collect IP addresses (the Internet address of a computer) to
track a user’s session while the user remains anonymous. We may analyze this
data for certain trends in statistics, such as how long users spend on the
Site. We do not link your IP addresses to anything personally identifiable to
you, except when you enter the Risk Assessment. The uses and disclosures and
your rights with respect to all personal information collected from you from
the Risk Assessment is covered by the NPP.
Is the information that I provide
The Hospital maintains appropriate
administrative, technical and physical safeguards to ensure the
confidentiality, availability and integrity of the information that you provide
us as required by the HIPAA Security Rule and applicable state law.
Cookies are small pieces of data that are sent from web servers to your browser
and stored on your computer’s hard drive. Cookies cannot access other data on
your hard drive and will not damage your computer in any way. The Site limits
information is gathered in the Site so that as you move from page to page
within the Site, your interaction with the Site can be appropriately modified
without the need of asking for personal information repeatedly. Session state
information is only kept during a browser session and is automatically deleted
by your browser at the end of every session.
Your browser is probably set to accept cookies. However, if you
would prefer not to receive cookies, you can alter the configuration of your
it is possible that some areas of our website will not function properly when
you view them.
What is your policy for collecting
information from children?
This is an online environment in which we would neither want nor expect any
type of information from children. The Hospital will not knowingly collect
information from anyone under the age of 16. If at any time the Hospital
becomes aware that it has received information from someone who is under 16
that information will be immediately removed.
What should I do if I have a
please contact us at:
Attn: Tim Regula
2600 Sixth St. SW
Canton, OH 44710
Telephone: (330) 452-9911
time to reflect legal, technological and other developments. All changes will
be posted to this page so that you are always aware of what information is
that is collected offline or online from other Hospital web sites, as
TERMS AND CONDITIONS OF USE
By accessing, browsing and/or
otherwise using this Site, you acknowledge that you have read, understood and
agreed to be bound by these terms and conditions, and to comply with all
applicable laws and regulations. If you do not agree to all of these terms and conditions,
you may not access, browse, and/or use this Site. The material provided on this
Site is protected by law, including, but not limited to, United States
copyright law and international treaties.
These terms and conditions of use
apply to your access to and use of this Site and do not alter in any way the
terms and conditions of any other agreement you may have with the Hospital for
health services or otherwise.
Copyright. All Site materials, including, without limitation, text,
pictures, graphics, and other files and the selection and arrangement thereof
are copyrighted materials of the Hospital and/or its licensors, or by the
original creator of the material. Permission is granted to download the
materials on this Site for your use only and only for the purposes for which
the Hospital provided you access to the Site, provided you do not modify the
materials and that you retain all copyright and other proprietary notices contained
in the materials, as applicable. You may not, however, distribute, copy,
reproduce, display, republish, download, or transmit any material on this Site
for commercial use without prior written approval of the Hospital. You may not
"mirror" any material contained on this Site on any other server without prior
written permission from the Hospital. Any unauthorized use of any material
contained on this Site may violate copyright laws, trademark laws, the laws of
privacy and publicity and communications regulations and statutes.
Trademarks. The trademarks, service marks, trade names, and logos (the
"Trademarks") used and displayed on this Site are registered and unregistered
Trademarks of the Hospital and/or its licensors. In addition, all page headers,
custom graphics, button icons, and scripts are service marks, trademarks,
and/or trade dress of the Hospital and/or its licensors, and may not be copied,
imitated or used, in whole or in part, without the prior written permission of
the Hospital and/or its licensors. You acknowledge that the Trademarks used and
displayed on this Site are and shall remain the sole property of the Hospital
and/or its licensors. Nothing in this Agreement shall confer any right of
ownership of any of the Trademarks in you. Further, nothing in this Site shall
be construed as granting, by implication, estoppel or
otherwise any license or right to use any Trademark used or displayed on the
Site, without the express written permission of the Hospital and/or its
licensors. The misuse of the trademarks displayed on this Site, or any other
content on the Site, is strictly prohibited.
Limited Access. Except as otherwise expressly permitted by the Hospital
and/or its licensors, any access or attempt to access other areas of the
Hospital and/or its licensors’ computer system or other information contained
on the system for any purposes is strictly prohibited. You agree that you will
not use any robot, spider, other automatic device, or manual process to "screen
scrape," monitor, "mine," or copy the Web pages on the Site or the content
contained therein. You will not spam or send unsolicited e-mail to any other
user of the Site for any reason. You agree that you will not use any device,
software or routine to interfere or attempt to interfere with the proper
working of the Site. You agree that you will not take any action that imposes
an unreasonable or disproportionately large load on the Hospital and/or its
Additional Use Restrictions. You shall not use this Site in violation of any local,
state, federal, or non-United States law or regulation.
This Site, including all software, functions, materials, and information, is
provided "as is" without warranties of any kind, either express or implied. The
Hospital and/or its licensors disclaim all warranties, express or implied,
including, but not limited to, warranties of quiet enjoyment and
non-infringement and implied warranties of merchantability, fitness for a
particular purpose, non-infringement, title, quiet enjoyment, data accuracy,
and informational content. The Hospital and/or its licensors do not warrant or
make any representations regarding the operation of this Site, the use,
validity, accuracy, or reliability of, or the results of the use of the
materials on this Site or any other sites linked to this Site. The Hospital
and/or its licensors do not and cannot guarantee or warrant that the files
available for downloading from this Site will be free from infection, viruses,
worms, Trojan horses, or other code that manifest contaminating or destructive
properties. The Hospital and/or its licensors do not warrant that this Site or
its services will be uninterrupted or error-free or that any defects in this
Site or its services will be corrected.
LIMITATION OF LIABILITY
In no event will the Hospital and/or its licensors or other third parties
mentioned at or in this Site be liable for any damages, including, without
limitation, direct, indirect, special, incidental, or consequential damages,
damages relating to the use or inability to use this Site, the materials or
other information contained in this Site, whether based on warranty, contracts,
statutes, regulations, tort (including, but not limited to, negligence), or any
other legal theory and whether or not advised of the possibility of such
damages. Some states do not allow the exclusion or limitation of incidental or
consequential damages, so the above limitation or exclusion may not apply to
REVISIONS TO THIS AGREEMENT
The Hospital and/or its licensors may revise this Agreement at any time without
notice by updating this posting. By using this Site you agree to be bound by
any such revisions and should therefore periodically visit this Site and page
to determine the then current terms and conditions of use to which you are
You are prohibited from posting or transmitting to or from this Site any
unlawful, threatening, libelous, defamatory, obscene, scandalous, inflammatory,
pornographic, profane material, or any other material, including, but not
limited to, any material that could give rise to any civil or criminal
liability under both domestic and international law.